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How do I add a Special or Seasonal F&B Minimum override?

Tammy Byrne

What Special and Seasonal F&B minimum overrides are

  • A Special Override sets F&B minimums for a specific date or one-time event, such as New Year's Eve, Christmas Eve, a World Cup match, a conference, or a citywide event.
  • A Seasonal Override sets F&B minimums for a broader date range, such as a holiday season, summer weekends, a month, or a conference period.
  • Both override types can set different hours and F&B minimum amounts for each day of the week.

Which F&B minimum Tripleseat applies when overrides overlap

Tripleseat checks F&B minimums in this order and uses the first active one that matches the event's date, day, and time:

  1. Special Override
  2. Seasonal Override
  3. Default F&B minimum schedule

A Special Override always takes priority over a Seasonal Override for any dates both overrides cover.

Important: For Direct Book, a Form Minimum entered on a Direct Book form takes priority over Special Overrides, Seasonal Overrides, and the default F&B minimum schedule.

Before you add an F&B minimum override: requirements

  • Customer Admins, admins, and users whose user role includes access to Advanced Location Settings can add F&B minimum overrides.
  • An F&B minimum override applies to one location, event style, and room. Select that combination on the F&B Minimum tab before you add the override.
  • An F&B minimum override uses the Hourly or Flat rate type already selected for that location, event style, and room. You do not select a rate type on the override card.

How to add a Special or Seasonal F&B minimum override

  1. Go to Settings > Advanced Location Settings.
  2. Select the F&B Minimum tab.
  3. Select the Location.
  4. Select the Event Style.
    1. Select the Room, if the event style uses rooms.
  5. Scroll below the default schedule to the Special Overrides and Seasonal Overrides sections.
    1. Select + Add Special Override for a specific date, or + Add Seasonal Override for a date range.
    2. In the Name field, enter a name your team will recognize, such as Holiday Override.
    3. Under Date Range, enter the start date and end date.
    4. On a day the override should cover, select Add.
    5. Select a start time and an end time.
    6. Enter the amount in the F&B Minimum field.
    7. Repeat for each day and time period the override should cover.
    8. Select Save changes on the override card.

Important: Each F&B minimum override card saves on its own. Select Save changes on every override card you add or edit.

Rules for F&B minimum override hours

  • You can add more than one time period to the same day when the hours do not overlap. Use separate time periods when lunch and dinner have different F&B minimums.
  • Each day can have its own hours. For example, a Seasonal Override could cover Thursday and Friday from 5:00 PM to 8:00 PM, and Saturday from 12:00 PM to 4:00 PM and from 4:00 PM to 11:30 PM.
  • Copy from on an override card copies the hours and amounts from another day on the same card.

What happens after you save an F&B minimum override

  • A new F&B minimum override is active by default.
  • New events that match the override's location, event style, room, dates, and hours use the override amount instead of the default schedule.
  • The F&B minimum on those events shows a Calculated label under Event Financials.

Frequently asked questions about F&B minimum overrides

Who can add a Special or Seasonal F&B minimum override?

Customer Admins, Admins, and users whose user role includes access to Advanced Location Settings can add and edit F&B minimum overrides.

What is the difference between a Special Override and a Seasonal Override for F&B minimums?

A Special Override is for a specific date or one-time event, such as New Year's Eve. A Seasonal Override is for a broader date range, such as a holiday season or summer weekends. When both cover the same date, the Special Override applies.

Do I need to choose a rate type for an F&B minimum override?

No. An F&B minimum override uses the Hourly or Flat rate type already selected for that location, event style, and room.

Will a new F&B minimum override change events I already created?

No. F&B minimum changes on the F&B Minimum tab apply to newly created events only. Existing events keep their current F&B minimum.

How do I set a holiday F&B minimum on only one Direct Book form?

Enter the amount in the Form Minimums section of that Direct Book form. A Form Minimum overrides your Advanced Location Settings minimums for that form only. To change an F&B minimum for a date across all of your forms and events, use a Special Override instead.

Why didn't my F&B minimum override apply to a new event?

Check that the override card was saved with Save changes, that the override is active, and that the event's location, event style, room, date, and time all fall within the override. If the event is a Direct Book event, also check whether the Direct Book form has a Form Minimum entered for that event style.