To set up a default F&B minimum schedule, go to Settings, select Advanced Location Settings, and open the F&B Minimum tab. The default schedule sets your recurring food and beverage (F&B) minimum for each day of the week, and Tripleseat uses the default schedule to fill in the F&B minimum on new events automatically.
What a default F&B minimum schedule does
- The default F&B minimum schedule sets a minimum spend for a location, event style, and room, by day of the week and time of day.
- An event style is the kind of event, such as On-Premise Event, Pick-Up Catering, or Drop-Off Catering.
- Tripleseat applies the default F&B minimum to new events that match the location, event style, room, day, and time.
- Tripleseat uses the default schedule only when no active Special Override or Seasonal Override matches the event date and time.
How to choose the location, event style, room, and rate type for an F&B minimum schedule
- Go to Settings.
- Select Advanced Location Settings.
- Select the F&B Minimum tab.
- In the Location dropdown, select a location.
- In the Event Style dropdown, select an event style.
- In the Room dropdown, select a room, if the event style uses rooms.
- Under Rate Type, select Hourly or Flat.
After you make these selections, the F&B minimum grid appears with a row for each day of the week.
How the Hourly and Flat F&B minimum rate types work
- You can use only one rate type per event style or room.
- Pick-Up Catering and Drop-Off Catering can only use the Flat rate type.
- With the Hourly rate type, the total event time always rounds up.
- Special Overrides and Seasonal Overrides use the same rate type you select for the default schedule.
How to add F&B minimum amounts to the default schedule
- Find the day of the week you want to set up.
- Select Add on that day's row.
- Select a start time.
- Select an end time.
- Enter the amount in the F&B Minimum field.
- To add another time period to the same day, select Add again and enter its times and amount.
- Repeat for each day of the week that needs an F&B minimum.
- Select Save Changes.
Note: Each F&B minimum needs an amount, a start time, and an end time before you can save it.
Rules for multiple F&B minimum time periods on the same day
- You can add more than one F&B minimum time period to a day, such as a lunch minimum and a dinner minimum.
- F&B minimum time periods on the same day cannot overlap. For example, if one F&B minimum runs from 12:00 PM to 5:00 PM, you can add another F&B minimum before 12:00 PM or after 5:00 PM, but the hours between 12:00 PM and 5:00 PM are not available.
How to copy F&B minimums from one day to another
- Set up the F&B minimums on one day, such as Friday.
- Go to the row for the day you want to copy to, such as Saturday.
- Select Copy from on that row.
- Select the day you set up, such as Friday.
- Select Save Changes.
The hours and F&B minimum amounts from the first day copy to the second day.
What happens after you save a default F&B minimum schedule
- The saved F&B minimums apply to newly created events only. Existing events do not change.
- On a new event that matches the location, event style, room, day, and time, the F&B minimum fills in automatically under Event Financials with a Calculated label.
- For bookings, dynamic F&B minimums apply at the event level, and the event F&B minimums add up to the booking's Total F&B Minimum.
Frequently asked questions about default F&B minimum schedules
Who can set up a default F&B minimum schedule?
Customer Admins, Admins, and users whose user role includes access to Advanced Location Settings can set up and edit the default F&B minimum schedule.
Will changing the default F&B minimum schedule update my existing events?
No. Changes to the default F&B minimum schedule apply only to events created after you save. Existing events keep their current F&B minimum.
Why don't I see a location on the F&B Minimum tab?
The F&B Minimum tab only shows the locations your user has access to. If a location is missing, ask a Customer Admin on your account to check your location access.
Why can't I select Hourly for a Pick-Up Catering or Drop-Off Catering F&B minimum?
Pick-Up Catering and Drop-Off Catering F&B minimums can only use the Flat rate type.
Why can't I select certain hours when I add a second F&B minimum to a day?
F&B minimum time periods on the same day cannot overlap. Hours already covered by another F&B minimum on that day are not available. Choose a time before or after the existing F&B minimum.
Can I set a different F&B minimum for a holiday or a busy season?
Yes. Use a Special Override for a specific date, such as New Year's Eve, or a Seasonal Override for a date range, such as summer weekends. Special and Seasonal Overrides take priority over the default F&B minimum schedule for the dates they cover.
Does the default F&B minimum schedule apply to Direct Book forms?
Yes. Direct Book forms use the default F&B minimum schedule unless a Special or Seasonal Override applies, or a Form Minimum is entered on the Direct Book form for that event style.
How do I choose which menu item categories count toward the F&B minimum?
Menu item categories and the fees applied to an unmet F&B minimum are set in the billing widget of your document template, not on the F&B Minimum tab in Advanced Location Settings. The F&B Minimum tab sets the minimum amount. The billing widget controls which items count toward that amount and how an unmet amount is charged. See How to set the default configuration of the Food & Beverage Minimum.