Efficiency is key in the fast-paced world of event planning, especially when it comes to recurring layouts and setups. Whether you're organizing weddings, conferences, or parties, having a set of go-to templates can significantly expedite the planning process. Venue Partners, in particular, can leverage the power of templates to streamline their operations and enhance customer satisfaction.
Do you find yourself repeatedly using the same floor plans for different events? If the answer is yes, then it's time to consider creating customizable templates that can be easily loaded, saving you valuable time and effort.
Here's how you can make the most of this feature:
Creating Templates
- Navigate to Event Setup: Within your event management software, head to the 2D floor plan view.
- Version Naming: Use the Version Drop Down to name and save your template. It's advisable to choose a name that accurately reflects the layout, such as "150 People - DJ, Rounds, Reception."
- Save and Star: Click on the star icon to save the template. That's it! Your template is now ready for future use.
Loading Templates
- New Layout: When setting up a new event, click on "+ New Layout" to access the Design Templates modal.
- Select Template: Choose from a list of pre-existing templates to load into your event. You can load up to 10 templates if needed.
Considerations
- Spatial Elements Only: Templates will include spatially relevant items like tables, chairs, and dancefloors. However, specific design elements such as napkin colors or centerpieces won't be loaded.
- Flexibility: Each event may require unique design elements, so templates focus on spatial arrangements rather than specific aesthetics.
- Customization: If you need to incorporate specific design elements, you can do so manually by selecting items from the catalog.